Privacy Policy

1. Scope

This Policy applies to individuals who browse job listings, create candidate profiles, post jobs, purchase plans, or otherwise interact with the Services. It does not apply to third-party websites or services that may be linked from our platform.

2. Information We Collect

We collect the following categories of information:

• Account and profile data: name, email address, login credentials, professional role (e.g., CRNA, Anesthesiologist, CAA), resume details, and profile preferences.
• Job and recruiting data: job postings, employer details, job application interactions, saved searches, and candidate preference information.
• Payment and billing data: billing contact details, transaction metadata, and subscription status. Payment card data is processed by Stripe and is not fully stored by Anesthesio.
• Usage and analytics data: page views, session events, browser/device information, IP-derived approximate location, and diagnostics.
• Support and communications: emails, support tickets, and other messages sent to or from Anesthesio.

3. Indexed Job Data

Anesthesio indexes and organizes publicly available job posting information from across the web, including employer and institutional career pages. Similar to how search engines index publicly available web content, we use automated systems and AI to discover and present job opportunities in a structured format to help users find relevant positions.

Indexed listings may become outdated, changed, or removed at the source. We attempt to refresh listings regularly, but we do not guarantee ongoing accuracy or availability of any indexed listing.

4. AI Features and Automated Processing

We use AI-powered features to improve relevance and usability, including job matching, recommendations, search ranking, and chat assistant functionality.

• AI outputs may be generated from your queries, profile data, and platform activity.
• AI outputs are informational and assistive only. They are not intended to make or substantially determine employment decisions. AI outputs should be independently reviewed before making employment, hiring, or business decisions.
• We may use de-identified and aggregated usage patterns to improve model performance and product quality.
• Automated decision-making and profiling. The Services may use automated processing to organize, rank, or recommend job listings based on your profile, preferences, and activity. This processing is used for relevance and convenience only — it does not produce legally or similarly significant effects on users. If you believe automated processing has affected you in a meaningful way, you may contact us to request information or human review of the relevant processing.
• AI-powered features may use third-party AI service providers. Personal data shared with such providers is governed by our data processing agreements and used solely for the purpose of providing the Services.

5. How We Use Information

We use information to:

• Provide and maintain the Services;
• Match candidates with jobs and assist employers with hiring workflows;
• Process purchases, subscriptions, and billing-related operations;
• Analyze performance, improve platform quality, and prevent abuse;
• Communicate service updates, alerts, and support responses; and
• Comply with legal obligations and enforce our agreements.

6. Cookies and Tracking Technologies

We use essential cookies and similar technologies required for core site operation, authentication, and security.

We also use analytics and measurement tools, including:

• PostHog for product analytics and usage insights;
• Google services for business operations such as authentication, productivity, and/or measurement where enabled.

You can manage non-essential cookies via browser controls where available. Disabling certain cookies may affect platform functionality.

7. How We Share Information

We share information with trusted providers only as needed to operate the Services, including:

• Supabase (including AWS infrastructure) for database, storage, and authentication;
• Stripe for payment processing;
• PostHog for analytics;
• Sentry for monitoring and error reporting;
• Resend for transactional email delivery; and
• Google for selected product and communications infrastructure.

We may also disclose information when required by law, to protect safety or rights, or in connection with a merger, acquisition, financing, or asset transfer.

8. Data Retention

We retain information for as long as necessary to provide Services, meet contractual commitments, resolve disputes, enforce terms, and satisfy legal obligations. General retention periods include:

• Account data: retained while your account is active and for a reasonable period after deletion to fulfill legal obligations.
• Transaction and billing data: retained as required by tax and financial reporting laws (typically 7 years).
• Usage and analytics data: retained in identifiable form for up to 24 months, then de-identified or deleted.
• Support communications: retained for up to 3 years after resolution.
• Indexed job data: refreshed, updated, or removed on a rolling basis as source availability changes.

You may request deletion of your personal data at any time by contacting us. Some data may be retained as required by law or for legitimate business purposes.

9. Your Rights and Choices

Depending on your location, you may have rights to:

• Request access to personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Request deletion of your personal information;
• Request export/portability of your data; and
• Object to or restrict certain processing in some circumstances.

To submit a request, email [email protected]. We may require identity verification before processing requests.

10. CCPA and GDPR Disclosures

If you are a California resident, you may have rights under the CCPA/CPRA, including rights to know, delete, and correct personal information, and to limit certain uses of sensitive data where applicable. You may designate an authorized agent to submit requests on your behalf. We will not discriminate against you for exercising your privacy rights.

If you are in the EEA, UK, or similar jurisdictions, we process personal data under recognized legal bases including:

• Contract performance — to provide the Services you requested (account management, job search, communications).
• Legitimate interests — to improve and secure the Services, prevent fraud, and conduct analytics, balanced against your rights and freedoms.
• Consent — where required for specific processing activities, which you may withdraw at any time.
• Legal obligation — to comply with applicable laws and regulations.

EEA/UK users have the right to lodge a complaint with their local supervisory authority if they believe their data has been processed unlawfully. For cross-border data transfers, we rely on Standard Contractual Clauses or equivalent mechanisms approved under applicable law.

Anesthesio does not sell personal information for monetary consideration as defined by CCPA and does not share personal information for cross-context behavioral advertising as defined by CPRA.

11. Security

We implement commercially reasonable technical and organizational safeguards designed to protect personal information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

12. Children's Privacy

The Services are not directed to children under 16, and we do not knowingly collect personal information from children under 16.

13. Changes to This Policy

We may update this Policy from time to time. Material updates will be posted on this page with a revised "Last Updated" date.

14. Contact Us

Questions about this Privacy Policy or our data practices can be sent to [email protected].